Your Best Tips for Organising a Carnival or Funfair for Your Company or School
October 21, 2021

Your Best Tips for Organising a Carnival or Funfair for Your Company or School


Carnivals or funfairs are exciting, and most of us can relate to the thrill of walking through a funfair or carnival and ooh-ing and ahh-ing at all the rides, attractions, and games on offer. The carnival or funfair has been around for a long time indeed, but it hasn’t lost its appeal – far from it. It’s still as popular as ever, and the older generation can get a sense of nostalgia from it whilst the younger generation can form new memories and treasure them for years to come. But appreciating a carnival or funfair is different from having to plan one – so if you’re organising a carnival or funfair for your company or school, here are some of the best tips.

The main questions you should ask yourself

Before you even begin to get into the details and the nitty-gritty of things, it's essential to assess various elements and make sure you are clear with your goals. There are specific questions you should first ask yourself, as follows:

  • What is the purpose of the event? Is it simply for a party or celebration, or will it act as a fundraiser as well?
  • What are your goals for attendance, fundraising, and the recruitment of volunteers? Make it a point to check this list regularly as you make decisions for your event.
  • When is the best time or season for the event? Remember to factor in potential conflicts in your schedule, such as other local festivals, sports events, and so on.
  • Where should you hold the event? Do you have nearby potential venues in mind? If you are going to be serving the event at a school, then the Portable Tiered Seating is a great option to allow more seating and a larger audience to sit and watch in a smaller venue.
  • Are you serving food? If so, check your local council for any regulations.

Other tips for proper planning

  • Think about a theme to make it easier to plan various activities, games, and entertainment. You can opt for a traditional carnival theme, which is always great with most crowds, but you can also opt for a harvest theme, a western theme, a circus theme, and more. Discuss the prospective theme with your team or organising committee to better understand what theme is best.
  • Make sure you have the proper permits for your inflatables, rides, and food prep. Fortunately, if you hire your rides and attractions from a reputable ride and stall provider, such as, they can take care of this for you and provide you with skilled operators for each ride. 
  • It would be a good idea to create sub-committees, each with a leader so that they can deal with specific areas or elements. Make sure, though, to provide each sub-committee with a clear list of the important details regarding the event and your budget and goals.
  • Keep it simple. The idea behind a carnival event is to let everyone have fun – including the volunteers. It doesn't hurt to make sure that everything is in order, but stick to what you think will be the most exciting and feasible for your attendees. If you are expecting a lot of kids, put up bouncy castles and other inflatables and a carousel, for example. A teenage crowd would go for arcade games and haunted rides and mansions, whilst the adults would appreciate a great light show and other thrill rides.