A well-organized workplace can help kickstart your day. When you start your day right, you get to be more productive and motivated to work. You will develop a positive mood that drives you to finish your tasks more effectively. The list of benefits goes on, and this is why organizing your workplace is crucial.
Organizing things is a skill. For people who have great organizational skills, making their office clean is extremely easy. However, for those who lack them, organizing things can be a burden. This is understandable because not all of us have this gift.
To help you out, we created a list of helpful tips to keep your stuff organized at your workplace. Here is what you need to do:
1. Keep Things You Don't Use Daily Away
Things that you don't use every day will only get in your way. Therefore, you need to store them somewhere off your office desk. This is to make sure you don't get distracted by them to make your day more productive. If you see a stapler or a hole puncher on your desk, ask yourself if you are using them daily. If not, keep them in a drawer, so your eyes won't get distracted by them.
2. Arrange Your Cabinets and Drawers
Organizing office stuff is not only about keeping other things away. It is also about organizing what is in your cabinets and drawers. This helps you grab things easily and quickly when you need them.
Arrange your stuff by categories and uses. Place those in the same category in one place. Notepads and sticky notes can be stored together. Take time to categorize your things, and it will be worth it.
3. Have a File System for Your Documents
Papers in your office are probably what you usually use on a daily basis. You will be working on documents every day, and papers will pile up. This is why it is essential to keep them organized. To create a better file system, here is what you can do:
- Have a folder for meetings. Put all the documents related to meetings in one place. You can also label the documents to find them easier. For example, you will label reports that need to be discussed and are done.
- Have a folder for documents that need responses. This is for client documents that need follow-ups. Again, you can add labels per client.
- Have a storage space for other files. This is for documents that don't need regular work. You also need to keep them together because they can be in the way for documents that need regular work.
4. Organize Stuff in Your Computer
It's not only papers, staplers, and other smaller stuff that need organization. Your computer does as well. Soft versions of files should be organized in your local drive. You can arrange them based on how you organize the hard version. This helps you locate files easily when you need them.
5. Keep Wires and Cable Hidden
Wires for your computer and other office electronics can be an eyesore. That's why you need to get rid of them to make your office look neat. The wires can also be dangerous as people can trip on them.
Aside from that, you cannot move around your workplace safely if you don’t hide them. Keep cords and wires well hidden under your desk. You can also arrange them on the wall, nicely pinned. Bundle the excess cords and cables using Velcro straps to keep them neatly.
6. Clear Your Desk If You Have a New Project to Work On
Having a new project means having new paperwork and files. To be properly prepared for this, you have to clear your desk. You don't want your old paperwork to get mixed with the new one. This will cause a lot of trouble and hassle. Keep your old paperwork and documents in a folder and store them in your cabinet. Also, make sure to prepare a folder for your new project as well.
7. Keep Your Office Decorations at a Minimum
Although decorations can add art value to your office, having too much can be distracting. Too many paintings on the wall, for example, can be an eyesore. You can simply remove them or leave a few if it makes the area look more spacious. The goal here is to make your office more open and cleaner to improve concentration and productivity.
8. Make Sure to Have a Trash Bin Near You
Having a trash bin in your office is extremely helpful. You will be surprised at how much trash you can pile up in a day. The trash bin helps keep your workplace clean and neat. It is also more convenient for you to work if you don't need to stand up and throw garbage. Make sure to clear the bin each day, so the trash won't pile up.
9. Secure Glass Containers to Help Keep Small Things
Glass containers like food storage jars are extremely helpful in organizing your office stuff. You can keep paper clips, pins, sticky notes, markers, and other tiny office supplies in these containers. Glass containers are more professional and elegant to look at compared to other types of materials.
You can use your glass containers from home for this storage tip. However, if you don't have any, you can simply purchase them from a trusted manufacturer. One reliable manufacturer you can check out is Roetell. They offer many types of glass food jars that you can choose from. If you are interested to know more about their products, visit www.roetell.com.
10. Make Your Office as Comfortable as Possible
Making your workplace extremely comfortable is incredibly important. You work for many hours a day, and you should provide yourself with much convenience while working. Invest in high-quality tables, chairs, and other office accessories. You will be more productive when you feel comfortable in completing your tasks.
With these organization ideas for your workplace, you can make your space look neat and organized. You will also feel comfortable finishing each task on a daily basis. So, start applying these tips now and make your office more productive!