Schengen visas enable travellers to travel to the Schengen area which comprises 27 European countries without any restrictions. The visa helps travellers to travel to any of the total 27 countries on a single visa application. However, applicants have to submit various essential documents essential for visa application and approval. Here is a comprehensive checklist of the needed documents that applicants must possess to visit and stay in the Schengen area for business purposes like conferences and meetings:

Invitation letter:

An invitation letter for Schengen business visa is the most essential document that applicants must submit. The letter should be from a certified and established company in the Schengen area inviting the applicant to a conference or a business meeting. Moreover, the invitation letter must be attested by the respective organization to serve as valid proof. 

Visa application document:

Applicants must submit a dedicated Schengen visa application form duly filled. The document can be easily filled and submitted online or in physical format. Applicants’ mast however makes sure to provide correct details to avoid visa rejection. 

Valid passport:

Applicants must even possess a passport. The passport should be valid for 6 months and more before the date of the business travel. Moreover, the passport must be valid for 3 months after stay in Schengen province completes.

Passport sized photographs:

Applicants have to submit recently clicked passport-sized photographs as well with specifications as below:

• 35 x 45 mm size
• Neutral background 
• No shadows
• Clear picture quality 

Business cover letter:

To apply for Schengen Visa, applicants must even prepare and submit a dedicated business cover letter providing information about the date and purpose of the visit. The correct purpose of the visit like Business meetings or conferences, duration of visit, authorized company name, and other essential details related to travel and stay must be provided.

Proof of travel itinerary: 

Applicants must even submit proof of travel providing information about hotel stays, confirmed flight tickets, and travel itinerary. A document must be submitted providing information about the cities and countries that the applicant will visit for business purposes.

Purpose of visit:

Applicants must even provide a document that enumerates the purpose of the visit like Business meetings or conference. An invitation letter from an established company in the Schengen area, detailed information about the time and date of the meeting, and other essential documents like business contract or employment proofs are essential.

Travel Insurance:

Travellers must opt for a Travel insurance in order to travel to a foreign country. The insurance offers protection from any unwanted medical expenses that the applicant has to incur during his business travel.

Financial Proofs:

Documents that serve as financial proof must be submitted as well which ensures the application has enough financial means to fund his business visit. Income statements, bank statements, income proof, letters of employment, tax return statements of the last 3 financial years, etc are some essential documents needed as financial proof.

With access to the above-mentioned documents, the Schengen visa authorities will grant a business travel visa. Moreover, applicants can take the assistance of Atlys which helps with visa approval. Making the visa application process smoother, the company offers all the assistance and ensures clients receive the Schengen visa without any issues.